☰ Year plan · Communication Technology

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Week 6 · Theme 1, Lesson 6 Digital File Management · 3 lessons
3

Tidy or messy? Plan my folders

ICT P5 Term 1, Theme 1: pp. 30–33
GoalCompare a messy file list with a tidy one and plan my own school folders.
New words
tidy · everything is in its place and easy to findmessy · things are mixed up and hard to findrename · to give a file a better namepersonal files · files that belong only to you, such as your own drawings
Explanation

Look at two lists. List A has files named ‘new’, ‘new2’, ‘IMG_483’, ‘final’ and ‘final final’. It is messy, and you must open each one to learn what it is. List B is tidy: ‘Maths_homework_week3’, ‘Science_plants_photo’, ‘Arabic_story_draft’. Each name tells the subject and the topic. To tidy up, make a main folder, make sub-folders, rename the files and move each file where it belongs. Plan before you start. A good plan has two parts: a school folder tree for your lessons, and a separate folder tree for personal files, like your own drawings. Draw the plan on paper first, just like drawing a map before a trip.

Messy list ATidy list B
newMaths_homework_week3
new2Science_plants_photo
IMG_483Arabic_story_draft
final finalEnglish_poster_final
Worked examples
stuffTripAlexandria
Seif’s mother cannot find the file with the family trip photos. They are in a folder named ‘stuff’. They rename it ‘Trip_Alexandria’ and put it inside ‘Family photos’.
School: shareMy drawings: private
Nour keeps school files in ‘School’ and her own drawings in ‘My drawings’. When she shares her school folder with a teacher, her drawings stay private.
plan first5 minutessaves an hour
Before she makes any folders, Farida draws a plan on paper with the main folder at the top and sub-folders below. It takes five minutes and saves her an hour later.
Class activity

My folder plan. On paper, draw your own tree for school: a main folder, at least three sub-folders, and two files in each. Use clear names. Draw a second small tree for your personal files. Ask a partner: ‘Can you tell where the maths homework goes?’ Fix anything that is not clear.

Practice
1
Which list is tidy: ‘new, new2, final’ or ‘Maths_homework_week3, Science_plants_photo’?
2
Name the four things you do to tidy up files.
3
Why plan on paper first?
4
Why keep personal files in a separate folder?