GoalName the tools in a cloud suite and say what each one is used for.
New words
cloud suite · office tools and online storage joined together in one placeword processor · a program for writing and changing textspreadsheet · a program with rows and columns for numbers and calculationspresentation program · a program for making slides to show to others
Explanation
Think of your school bag. It holds a pencil case, a ruler, a notebook and a folder, all together, so you do not have to look in five places. A cloud suite is like that bag for computer work. It combines office tools with online storage in one place. A word processor is for writing: stories, letters, reports. A spreadsheet is for numbers, with rows and columns, so it adds things up for you. A presentation program makes slides to show your work. An e-mail program sends messages, and a meeting program lets people see and hear each other from far away. Because everything is saved in the cloud, you can reach your work from any device that is connected to the internet. Two groups of programs like this are very popular. The steps to open each tool are different on each device, so ask your teacher; here we learn what each tool is for.
Tool
What it is for
Example job
word processor
writing and changing text
a story
spreadsheet
numbers in rows and columns
adding up votes
presentation program
slides to show others
a talk about the Nile
e-mail
sending messages
a formal question
meeting program
seeing and hearing from far away
a group talk
Worked examples
Salma’s project has three parts. She writes the story in a word processor, counts her classmates’ favourite sports in a spreadsheet, and shows both on slides. All three are saved in the same cloud place.
Separate programs
A cloud suite
files in many places
files together
easy to lose one
easy to find
one device only
any connected device
Separate programs mean files in many places. A suite keeps them together, so Karim finds his work quickly and does not lose a file.
Job
Best tool
write a letter
word processor
add up votes
spreadsheet
show key points
presentation program
meet far-away friends
meeting program
Choosing the right tool: to write a letter, use a word processor. To add up the class’s votes, use a spreadsheet. To show pictures and key points, use a presentation program. To meet friends far away, use a meeting program.
Class activity
Pack the bag. Draw a school bag. Inside it draw five tools: a word processor, a spreadsheet, a presentation program, e-mail and a meeting program, each with a small picture and its job. Then invent a project, such as a class newspaper, and write which tool you would use for each part.
Practice
1
What is a cloud suite?
Office tools and online storage joined together in one place.
2
Which tool adds up numbers in rows and columns?
A spreadsheet.
3
Which tool do you use to make slides?
A presentation program.
4
Why is it helpful to keep all the tools in one place?
You find your work easily and can reach it from any connected device.
